RYAA parents with a player registered with our association are considered members of our organization and are entitled to vote for non-appointed board positions. We also encourage participation from within the community. Current board members are listed here. Below is a letter from our current president announcing the upcoming election.
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Parents,
We are drawing to the close of another great season. We hope that you had a great experience with RYAA in supporting our youth athletics this year in your respective sport(s). We continually strive to improve our organization to grow and support the needs of our local youth. At the end of the day the Association will only be as good as the level of volunteer support that we collectively provide as parents, coaches, commissioners, and board of directors. We encourage any one interested in assisting us on next year’s board of directors to approach any member of our board listed below in the next 2 weeks to inquire about any position that you might want to take on for next year’s board membership. You can call us or e-mail us with any questions. We do need you to let us know if you are seriously considering a board position. Most board positions are voted-in board positions and you have to be present at elections to be considered. If you want to be considered for a board position listed below please send Kathy Redman an e-mail (following instructions on the page linked to her name in order to email her, as we have not included the link here to avoid SPAM from robots that harvest email addresses on the Internet). Sending her an email will allow us to create the ballot for the board of director elections that will be held on Sunday afternoon May 23rd at 2:00 at the RYAA ball fields by the Ringgold Pool. We will meet underneath the pavillion.
Duties of Officers
President: shall preside at the meetings of the Association and the Board of Directors. The President shall sign all written contracts and obligations of the Association with the approval of the Board. The President shall coordinate with city and county officials for needs at the respective complexes.
Vice President: shall assist the President and, in the absence of the absence of the President, assume all duties of the President. The Vice President is responsible for assembling and allocating resources for events and tournaments at both complexes.
Treasurer (appointed): shall collect all registration fees, donations, and all other income, and keep the accounts of the Association and report thereon at each monthly board meeting. The Treasurer shall pay all bills upon certification of the Board Members. The Treasurer is appointed by the President with board approval.
Secretary: shall give notice of all meetings of the Association and Board of Directors and shall keep minutes of all meetings. The Secretary shall conduct all correspondence and keep on file all Association correspondence and approved minutes. The Secretary is responsible for scheduling a vendor for team and individual pictures for all sports and contacting the sports commissioners with this information.
Sports Commissioners: shall establish coaching staff for teams, present each coach with the RYAA policy documents including rules of the road and background check forms and be accountable for having all forms signed by coaches, be responsible for ordering and distributing all uniforms and trophies, shall develop a field maintenance work schedule and shall organize preseason coaching clinics for their respective sport. Sports Commissioners shall coordinate with the Field Scheduler to establish a practice and game schedule. Sports Commissioner shall also create an Excel or Access database for all players. They shall give one copy of the registration form to the coach of that player and the original to the Secretary for record retention.
Sports Commissioners are as follows:
Instructional Baseball Basketball U6 Soccer
5/6 Baseball Cheerleading U8 Soccer
7/8 Baseball Football 9 & over Soccer
9 & over Baseball 8 & Under Softball 9 & Up Softball Volleyball
Field Scheduler: shall coordinate a meeting to establish times and dates with sport commissioner at the beginning of each season. The Field Scheduler shall be the contact person to make any additions or revisions to the schedule as needed throughout the season and shall maintain an updated copy of the schedule on the website.
Concessions Coordinator (Recreation Seasons and Events)(appointed): shall coordinate with all commissioners and coaches to develop a parent volunteer schedule to staff the concession stands at both complexes. The concessions coordinator shall be responsible for stocking the concession stands as needed for recreation games and practices. This position shall be appointed by the President with board approval.
Advertising Director (appointed): shall work in conjunction with the Marketing Director to promote the current sponsorship programs, i.e., the sign program, to local businesses and to contact local publications to promote current recreation activities, including camps and sign ups. The Advertising Director shall be appointed by the Marketing Director with board approval.
Marketing Director (appointed): shall keep website information current and promote the current sponsorship programs, i.e., the sign program, other fundraisers, to local businesses. They will maintain contact local publications to promote current recreation activities, including camps and sign ups.
